Large public events
One platform for every volunteer and crew member
Recruitment, shifts, check-in and compensation in one place, with a live view of who is where.
The problem
The people who make events happen are managed across separate tools, spreadsheets and mailing lists. Volunteers get requests from many different addresses, and an opt-out in one place isn't respected in the next.
Groups sign up more people than actually turn up, while compensation is often paid per registered person. Afterwards, working out payments takes days per event. On the day itself, nobody has one view of who is standing where.
The journey
The right people are invited
NovaVolunteers and groups get one consistent request, based on their preferences and earlier events.
Sign-up and shifts
Your teamVolunteers choose or confirm a shift. Group coordinators manage their own members.
Check-in on the day
Your teamVolunteers and staff check in on site, so attendance is known for everyone.
One live overview
Your systemsEvent managers see who is at which position along the site or course, and where gaps appear.
Proposals for the manager
NovaThe assistant suggests replacements and next steps. The manager approves each one.
Compensation from attendance
Your teamPayment is based on who was actually there. Finance reviews it and exports the payment file.
Nova's solution direction
One platform, one view
Volunteers, groups and paid crew share one foundation and one live overview, with clear separation of roles and data.
An assistant, under control
It supports the event manager from start to finish, and nothing goes out without approval.
Payments from real attendance
Days of end-of-event administration become a review of a prepared overview.
Data and code you own
Volunteer data and the software stay with the organisation, rather than in another licence.
Anonymised use case, based on a real brief in our studio. Names and identifying details have been left out. It describes a solution direction, not a measured result.
